Ice-breaking Activity - Summary of Experience
Problems Encountered
- Unclear formulation of rules, insufficient testing of game process, and lack of seriousness, resulting in on-the-spot rule modifications.
- Late receipt of supplies and lack of dedicated management personnel.
- Late arrangement of staff and assignment of tasks.
- Staff members are not clear about the rules or not fulfilling their responsibilities, lacking team awareness and time management.
- Some game rules are too complicated, leading to a low atmosphere.
- The photographer was not trained, and the group photo failed to include everyone. The quality of event filming/photography was poor.
- No designated decision-maker was responsible for handling unexpected situations.
- Props were not prepared before the start of the activity.
- The rules had to be repeated for each group participating in the activity.
- The overall scoring personnel were missing.
- After the activity, there were many discarded printouts on the venue, but the trash bags were actually nearby.
- The dinner serving order was incorrect, giving the impression of insufficient food quantity.
How to Improve
Two Weeks in Advance
At least two weeks in advance, gather the staff for a planning meeting to discuss the following:
- Refer to previous materials to formulate the overall process of the activity, initial game rules, and scoring rules (as simple and understandable as possible).
- Borrowing/purchasing supplies (prepare some snacks at the activity booth to prevent hunger).
- Assign staff responsibilities, determine the overall person in charge of the activity, supply management personnel, and overall scoring personnel, with clear reward and punishment systems.
- Contingency plans for different situations (rainy days, preparation of medicine).
One Week in Advance
- Test the game rules (not just once).
- Check and supplement supplies.
One Day in Advance
- Packaging of gifts.
- Prepare background music for the activity (games, award ceremonies, etc.).
- Announce the rules (staff members only answer rule-related questions).
- Set up the photo-taking position, familiarize yourself with the lighting conditions at the venue, and prepare extra camera batteries.
- Arrange the venue props that can be set up in advance.
During the Ice-breaking Activity
- Emphasize the start time and start on time, without delaying most people's time due to latecomers.
- Staff members:
- Must be responsible and fulfill their duties without leaving their posts without authorization.
- After completing their own tasks, they can help other positions.
After the Ice-breaking Activity
- Organize the cleaning of the venue.
- Count the supplies and move them back to the laboratory.
Dinner Gathering
- Serve desserts/salads first during dinner, during which everyone can introduce themselves.
- Don't just have one bottle of cola for drinks, it's best to have cola + orange juice.
- Serve the main course first (to satisfy hunger), and alternate between meat and vegetables when serving dishes.
Original: https://wiki-power.com/
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