Inter-school Exchange - Planning Document

Update Log

210324
- Rule Updates
  - Adjusted preparation time, game time, and correction time
  - Added ammunition quantity, upgrade mechanism, operation interval
- Updated the staffing for the event

Preliminary Clarifications

Number of Participants
Mode of Transportation
Time Schedule
- Departure Time
- Arrival Time
- Bus License Plate and Model
What Type of Troops to Bring and How Many

Basic Workflow

Arrival
- Vehicle Entry Pass and Campus Entry Procedure (Responsible Person: Yuxuan)
- Reception
Preparation
- Rest and Preparation
- Testing and Adjustments (Announcement and Interview)
- Equipment Setup and Testing
Lunch
- Location: Dining Hall 2
- Timing
  - First Batch: 11:30
  - Second Batch: 11:50
  - Third Batch: 12:00
Post-Lunch Break
- Timing: 12:30 - 1:30
- Visit to Laboratories
Official Competition
- Timing: 2:00
- Warm-up Session
- Adaptation Training + Registration (30 min): 2:00 - 2:30
- 3v3 (1h): 2:30 - 3:30
  - Attack and Defense Alternating
  - Red Team Base (Sentry)
  - Blue Team Base (Outpost)
- 2v2 (30 min): 3:30 - 4:00
- 1v1 (30 min): 4:00 - 4:30
- (If There's Spare Time) Fun Match (30 min): 4:30 - 5:00
  - Racing
  - Timed Completion of Tasks
- Announcement and Interview Live Streaming (Consider joint streaming with other schools) (Responsible Persons: Siqi, Qisen)
- Competition According to the Rules
Conclusion
- Timing: 5:00 (Tentative)
- Gathering for Exchange (Team Flag Photos) (Responsible Person: Xiaorou)
- Exchange of Contact Information
- Gift Exchange
Conclusion of the Exchange

Post-Event Tasks
- Inventory Check
- Post-Event Debrief
- Submission of Reports
- Submission of Announcements and News Articles by Announce and Strategy Department

Venue

Venue Image

Canopy Area (Responsible Persons: Gaolao, Guoxi)
- Registration Area
- Preparation Area
- Official Competition Area
- Operations Room

B3
- Rest and Casual Interaction Area

Rules

Competition Events

Adaptation Training: Roaming, Supplies, Shooting
3v3: Last Stand or Attack and Defense
2v2: Last Stand or Attack and Defense
1v1: Last Stand or Attack and Defense
Timed Objectives: [To be Edited]
Racing: Route as shown in the following image

Racing Route

Preparation Materials:

Rubber Sheets (2 x 2) used as checkpoints (corners)
Buffering at the finish line
Finish line after more than half the blind path

Procedure

Two minutes of preparation time
- Same as official competition
- Initial loading of ammunition
Five minutes of competition time
- Last Stand or Attack and Defense
- Infantry resurrects in place after 5 seconds and needs to retreat to the supply area to recover health and skills
- Heroes resurrect in place after 10 seconds and need to retreat to the supply area to recover health and skills
  - Since the server cannot directly restore the robots, the server needs to reset the robots and then give experience points to recover them.
  - Robots maintain their level, performance points, and experience points from before their death, and their health is restored to 20% of their maximum health. Robots gain a 100% defense bonus for 10 seconds after revival.
- Victory Conditions
  1. Defeating the opponent's base
  2. Higher remaining base health percentage
  3. In case of equal percentages, the side with higher damage wins
Two minutes of rest and preparation time
- Clean the arena
- Reset obstacles
- Clear projectiles
- Robots return to the supply area
- Robots unload projectiles

Ammunition Load

In a single game, Sentry robots have 500 rounds of 17mm ammunition.

Upgrade Mechanism

Operations Room

The control room is located near the periphery of the battlefield and serves as the operational area for the operators during the competition. The control room is equipped with a corresponding number of computers, each of which is furnished with official devices, including monitors, mice, keyboards, USB hubs, and so on.

Supplies Preparation

Target Audience

Due to the large number of people, reporting is necessary (Responsible: Yuxuan).

Team Participants (Responsible: Gaolao, Guoxi)

Team	Personnel	Responsibilities	Additional Information
E-Control Team	Xie Zhengfu	First-in-Command, Infantry #1	1. During the registration phase: Carry a computer, cooperate with the operator for registration. 2. Three-minute preparation phase: Power up, check connections, prompt the operator for functionality and self-aiming tests. 3. Inquire with the operator if any issues arise.
E-Control Team	Zhang Yusheng	First-in-Command, Infantry #2	1. During the registration phase: Carry a computer, cooperate with the operator for registration. 2. Three-minute preparation phase: Power up, check connections, prompt the operator for functionality and self-aiming tests. 3. Inquire with the operator if any issues arise.
Mechanical Team	Huang Yongping	Second-in-Command, Infantry #1	1. Stand by in the preparation area, ready for maintenance at any time. 2. Before entering the registration area, independently check the robot's health.
Mechanical Team	Zhong Xiaoxiong	Second-in-Command, Infantry #2	1. Stand by in the preparation area, ready for maintenance at any time. 2. Before entering the registration area, independently check the robot's health.
Operator Team	Gu Yankun	Infantry #1 Operator	1. Operate the robot to enter the registration area and perform relevant actions as guided by the registration personnel. 2. During the three-minute preparation phase, after entering the competition area, inspect the robot with the E-Control team leader. Refer to the Notes in the training plan for detailed instructions. 3. After the competition, follow the Notes in the training plan.
Operator Team	Wu Chaojun / Xu Xi (Temporary Replacement)	Infantry #2 Operator	1. Operate the robot to enter the registration area and perform relevant actions as guided by the registration personnel. 2. During the three-minute preparation phase, after entering the competition area, inspect the robot with the E-Control team leader. Refer to the Notes in the training plan for detailed instructions. 3. After the competition, follow the Notes in the training plan.

Event Team (Leaders: Gao Lao and Guo Xi)

Personnel	Responsibilities	Team	Additional
Wang Yin	Inspect robot size and mechanical structure durability	Inspection
Meng Chaodou / Zhang Yang	Inspect the use of armor plates (Fairy Stick)	Inspection	Shift Rotation
Ding Yuxin	Inspect firing rate and heat	Inspection
Chen Chikang	Bullet collection + obstacle reset	Field Duty	Shift Rotation
Chen Jiafeng / Zeng Haobin	Bullet collection + obstacle reset	Field Duty	Shift Rotation
He Tinghui	Bullet collection + obstacle reset	Field Duty	Shift Rotation
He Yingqi	Bullet collection + obstacle reset	Field Duty	Shift Rotation
Yuan Dongqing	Bullet collection + obstacle reset	Field Duty	Shift Rotation
Su Huolin	Bullet distribution	Field Duty
Li Su	Bullet cleaning	Field Duty
Shen Mingsheng	Supply station	Field Duty
Li Jiaqi	Supply station	Field Duty
Huang Jianxian	Server management	Referee (Side)
Ren Chuangxin	Field referee + Robot referee system setup + Base health recovery	Referee (Main)
Wu Guoxi	Field referee + Robot referee system setup + Base health recovery	Referee (Side)
Huang Tingyu	Management of personnel at various entry points (Entrance)	Security Personnel
Wu Zhaojun	Management of personnel at various entry points (Exit)	Security Personnel
Li Xueyong	Medical emergency response	Medical Staff
Zhang Ying	Medical emergency response	Medical Staff

Responsibilities:

Sure, here is the text translated into English:

Inspection of Robot Size and Mechanical Structure Strength:
- Use electrical tape on the floor to create three projected rectangles (length x width) for measuring the size (Infantry, Hero, Scout). Measure the height with a tape measure and wooden markers.
- Test the structural strength by letting the robot free-fall from a height of 20cm and check if the structure remains intact.
Armor Plate Inspection (Magic Wand):
- Use a magic wand to strike the armor plates and check for any damage.
Testing for Normal Restrictions on Firing Rate and Heat:
- Provide the robot with some bullets and use a cloth bag to collect fired projectiles to check if the robot's firing rate and heat are within normal limits.
Projectile Collection and Obstacle Reset:
- After a match, clean and collect projectiles on the field (broom and dustpan).
- Reset the positions of random obstacle blocks.
Projectile Cleaning:
- Clean the collected projectiles (dry cleaning) to remove surface dust and debris.
Projectile Packaging:
- Package the cleaned projectiles in sets of 50 rounds each using three prepared containers: collection container, cleaning container, and packaging container.
Supply Station:
- Manual supply station: Carry packaged ammunition to the supply area and provide ammunition to robots requesting it.
Server:
- Configure and maintain the server, guide operators in connecting to the server, ensure the server's proper functioning, and use it for managing the competition, including health restoration and resurrection.
Field Referee + Robot Referee System Setup + Base Health Restoration:
- Field referee: Enforce warnings and penalties on robots based on the competition rules, maintain order at the venue, and inform server administrators of any penalties for robots.
- Setup of the referee system: Make necessary adjustments to the referee system on robots in special situations. When the server cannot operate normally, choose the offline mode for robots.
- Base health restoration: Similarly, manually restore the health of offline bases.
Management of Various Entrances and Exits: - Manage the entry and exit of personnel at various points, and intercept individuals without proper identification.
Medical Emergency Response: - Prepare a medical kit and take action in case of emergencies at the venue.

Broadcasting Team (Leaders: Siqi, Qisen):
- Live broadcast personnel
- Camera operators
- War correspondents
Invited Teachers (Leader: Yuxuan)
Spectators

Public Relations Tasks

Live Competition
- Camera Setup
  - Static cameras: High-level view, monitoring cameras
  - Mobile cameras: Handheld smartphones
Interview Questions (Leaders: Siqi, Yuxuan)
Event Announcement Posters and Tweets (Leader: Siqi)
- Ask Teacher Deng to help share in the college group (Leader: Yuxuan)
- Seek support from the student union (Leader: Xiaorou)
Recruitment
- Details of recruiting operators and PR team members (Leaders: Siqi, Qisen)
Press Releases (Leaders: Siqi, Qisen)
Vlog (Leader: Qisen)

Rehearsals

Preliminary rehearsal on Thursday afternoon
Full rehearsal on Friday

References and Acknowledgments

This post is translated using ChatGPT, please feedback if any omissions.